When it comes to running a lean business, the name of the game is efficiency. You want to use apps that increase your efficiency and help you do more in less time.
This is a no-brainer today, as many people like paying for their online purchases via PayPal. There are other online payment processors and certainly you need more than one, but PayPal is going to be the one most people choose to use.
Quickbooks Online Mobile App
This is the most comprehensive bookkeeping system with some stellar project management, budgeting, and accounting features. You can use it with many other types of apps to keep your business financials a finger swipe away. Get it free when you subscribe to Quickbooks online, and you can send invoices, capture receipts, and get answers in seconds.
This is project management software that is low cost, and people love it. It helps arrange tasks, reminders, and more. Your clients can sign in too, or you can just use it to manage a team of contractors.
This is another project management tool to use that will do all the things Basecamp does. It is more designed for working with teams and clients who like a big picture visual "whiteboard" of what's going on.
Microsoft Office 365
Using MS Office is almost essential when working from home. Although you can use some free services like OpenOffice.org, MS Office is still the main one that most people use. And you’ll need it. Instead of buying the software outright you can use the online service for a monthly fee. What’s wonderful about that is that you do not have to worry about updates.
This is a file sharing and storing solution that works great with your clients and team. It’s not expensive and they even have a free version. They have also developed a project business version.
This is free software that enables you to keep track of notes from the web, voice, photos, and more, even handwritten notes. This is great for planning and organizing new products and services. With the ability to search pictures for text, this makes "paperless" offices a breeze.
If you manage social media for others, or yourself, using a service that allows you to automate some issues will cut down on the time that you use for scheduling, posting, and looking at performance of posts across multiple social media accounts.
If you have a lot of customer service issues, this is a great way to set up a ticketing system. Ticketing systems will save you a lot of time, money, and effort. With packages starting at just $5, it can't be beat.
This is a backup system that will save you from disaster. Saving on an external drive is not good enough; it’s safer and better to save your computer’s files in the cloud. Then if you lose your entire home, computer, external drive and all, your work is safe.
Starting a website with Wordpress.org self-hosted website is very important. And, outside of special platforms like membership sites (for example the New Rainmaker platform) and personalized websites, it’s free.
Whether you use MailChimp or another autoresponder service is not as important as actually using one. The time you can save, plus the ability to easily stay lawful in your communications with others, is amazing. Set up newsletters quickly and professionally in minutes.
You don’t need every one of these apps to run a lean business as some of them do the same thing. Choose which apps work best for your niche and the way you have designed your work flow. Remember that the more efficient you can become using apps, the leaner your business can become. At the very least, you should have a cloud storage tool (like these reviewed by Cloudwards) to keep your files secure, handy, and shareable.
The Bean Counters Bookkeeping team are pros at figuring out where businesses can cut costs to enable growth. Book a free consultation to find out how we can improve your bottom line.