As a small business owner wearing many hats, it’s easy for you and your employees to procrastinate on the vital task of tracking expenses. Recording what you spend is critical to success because it directly affects your bottom line. In today’s app-driven market, there are a number of good mobile programs that can help you easily and quickly track expenses and receipts with your smart phone. These apps are also a great way to get timely expense reports from your employees.
BizXpenseTracker – This app was developed with small-business owners and consultants in mind. Not only does it track expenses and mileage, it also allows you to record time worked. You can customize categories and it easily generates expense reports and provides all the critical information required by your accountant.
Expensify – This free app enables you to keep track of business expenses, mileage and billable time. It offers easy receipt capture and can be synced with your credit cards so that expenses can be pulled in automatically. You can also use this app to scan any receipts you have and create an expense report on the spot. It also allows you to convert expense reports to PDF files.
inDinero – An iPhone app created by two college students, this free app lets you track expenses and easily keep your eye on your business’s cash flow. The app also syncs to your credit cards and bank accounts to help you more accurately predict cash flow. It provides a real-time financial dashboard that offers insight into the financial state of your business at any given moment.
Mileage Log+ - This iPhone app can help you get accurate and timely mileage logs from your employees. It was created strictly for tracking gas mileage and has a mileage log and IRS rates for reimbursement. The app also has the ability to store frequent trips, so a simple tap inputs that mileage.
Smart Receipts – Available for your Android device, this open source app enables you to quickly and easily scan receipts with your phone and generate expense reports that you can email to yourself as a PDF or Excel file. PDF reports are also tabulated so they are easy to read and appropriate for sharing.
All of these apps can be extremely helpful to business owner and employees as they try to stay on top of the bookkeeping for their company. They are also a great help for your bookkeeper or accountant to keep your records accurate and up to date.